FAQ : Document Examination Division

1. What is the scope of analysis offered by the Document Examination Division?

The Document Examination Division offers analytical services related to document forgery, namely Handwriting and Signature Inspection, Document Modification Inspection, Typography Inspection, Printing Process Identification, Impression Effect Inspection, Ink and Paper Analysis and Government Official Document Inspection.

2. Can private agecies and individuals send cases to the Document Examination Division?

Yes, the Document Examination Division not only receives cases from government enforcement agencies but also from private agencies and individuals.

3. What documents are required to be submitted for analysis to the Document Examination Division?

The required documents are:

(a) Official letter stating in full the information of the documents submitted and the type of analysis required.

(b) Documents for inspection namely:

– Disputed documents

– Comparative specimens (Collected Contemporary specimens and Requested specimens)

For marking methods and more information, please refer to the Document Examination Division Guidelines.

4. What is the fee for the analysis services offered by Document Examination Division?

The rate of analysis fee is dependent on the number of signatures and documents in dispute. Please refer to the Guidelines of the Document Examination Division or contact the officer directly at 03-79853857 for more information.

5. How long before I can obtain the analysis report?

Please refer to the client’s charter on the KIMIA Malaysia website. However, the length of time for report to be issued also depends on the complications of the case.

6. I need a Certified Copy of the Analysis Report for trial purposes. What is the procedure that needs to be done to get a Certified Copy of the Analysis Report?

Please submit an official letter of application to obtain a Certified Copy of the Analysis Report, a letter of permission from the State Legal Adviser and a payment of RM300 for each Certified Copy of the Analysis Report. Please contact the officer at 03-79853857 for further enquiries.

7. If the lawyer wishes to call the Document Examiner as an expert witness to the court for a civil case, what is the procedure of Department of Chemistry Malaysia?

Lawyers need to submit a formal letter of application, subpoena along with expert witness fees.

8. What is the rate of payment of expert witness fees for the purpose of appearing in court?

The expert witness fee for appearing in court is RM100.00 per day. In addition, the lawyer has to pay travel allowance, accommodation allowance and meal allowance throughout the trial period depending on the location of the court.